Per vehicle. Per month. Published.
Three tiers, one price each, per vehicle per month. P11D and an annual licence check for every driver are included from the entry tier. No hardware, no setup fees, no per-user charges and no minimum term. Essentials is free for 30 days.
Keep your fleet compliant, on the records you already hold.
Free for 30 days, including your first licence check. Card needed only if you run further checks during the trial.
- Vehicle and driver records, allocations
- Duty of care module
- DVLA and MOT data
- Fines and accident logging
- SECR reporting from your records
- P11D reporting included
- Annual DVLA licence check for every driver, included
Add live data from your vehicles.
See it on demo data before you connect anything, and check which of your vehicles qualify.
- Everything in Essentials
- Live odometer and fault codes from the vehicle
- Vehicle location, where the manufacturer supports it
- Driver behaviour scoring, ranked across the fleet
- SECR automated from live mileage
- EV transition planning, whole-cycle TCO and BIK modelling
- Risk-graded licence check schedules
Add predictive maintenance, group accounts and integrations.
Group structures and integrations are scoped with you, on the same per-vehicle price.
- Everything in Intelligence
- Predictive maintenance and vehicle health, where the manufacturer supports it, so the vehicle flags the fault before it becomes a roadside recovery
- Driver behaviour at full depth, with trends by driver
- Group structures, multiple entities under one account
- API access to your own data, and bespoke integrations into your existing systems
- A quarterly review with an analyst, and priority support
Billed monthly per vehicle, pro rata as vehicles join or leave, with no notice period or exit fee. Essentials works on any fleet. Intelligence and Enterprise need vehicles that can share data, and we tell you which of yours qualify before you buy. Not sure what you already have covered? Start with the fleet compliance checklist.
What it costs for your fleet
Move the slider to your vehicle count. This is straight arithmetic, the same sum you would do yourself, with the monthly minimum applied to the smallest fleets.
These are the prices. There is no quote step and no negotiation on the per-vehicle rate. A monthly minimum applies to small fleets, which the figures above account for. Group structures and custom integrations on Enterprise are scoped with you at the same per-vehicle price.
What is in each tier
Each step does the same jobs, done by the data instead of by hand. The highlighted rows are the ones worth checking against anyone else you are comparing: in much of the category they sit behind a Contact Sales button on an upgrade tier.
| Capability | Essentials£6.95 | Intelligence£18 | Enterprise£25 |
|---|---|---|---|
| Records and compliance | |||
| Vehicle and driver records, allocations | ✓ | ✓ | ✓ |
| Duty of care module | ✓ | ✓ | ✓ |
| DVLA and MOT data | ✓ | ✓ | ✓ |
| Fines and accident logging | ✓ | ✓ | ✓ |
| P11D reporting | ✓ | ✓ | ✓ |
| Annual DVLA licence check, every driver | ✓ | ✓ | ✓ |
| Risk-graded licence check schedules | — | ✓ | ✓ |
| Carbon reporting | |||
| SECR reporting | from your records | automated from live mileage | automated from live mileage |
| Vehicle data | |||
| Live odometer and fault codes from the vehicle | — | ✓ | ✓ |
| Vehicle location, where supported | — | ✓ | ✓ |
| Driver behaviour scoring, where supported | — | scores and ranking | full depth, trends by driver |
| Predictive maintenance and vehicle health, where supported | — | — | ✓ |
| Decision layer | |||
| EV transition planning | — | ✓ | ✓ |
| Whole-cycle TCO and BIK modelling | — | ✓ | ✓ |
| Coverage checker, which of your vehicles can connect | view | full | full |
| Scale and service | |||
| Group structures, multiple entities under one account | — | — | ✓ |
| API access to your own data | — | — | ✓ |
| Bespoke integrations into your existing systems | — | — | ✓ |
| Quarterly review with an analyst | — | — | ✓ |
| Priority support | — | — | ✓ |
Workshop bookings, technician rostering, parts inventory and purchase order matching are not in any tier. If you run your own workshops, a full asset management platform will serve you better and we will say so.
Licence checks that follow the driver
Essentials checks every driver once a year and flags anyone whose record needs a closer look; a further check is £4.99, pay on use. On Intelligence, flagged drivers are re-checked automatically on a schedule set by their points.
Three questions, one recommendation
The prices are above and they do not change. This just points you at the tier that fits, and gives you a one-page summary you can forward internally.
How big is your fleet?
Including vans, cars and pickups under operational control.
What's the primary thing pushing you to look at this now?
Pick the closest. We'll dig into the others on the call.
Realistic timeline to decide?
We'll calibrate the next step accordingly. Honest answers help us, help you.
Connect the fleet, then decide on what it reports back.
Pricing questions
Yes, 30 days on Essentials. Everything in the tier is open during the trial, and your organisation's first DVLA licence check is free. Further checks carry a real cost per check and are billed from day one at £4.99 each, pay on use, so you only need a card on file if you want to run more than one check during the trial. When you convert, the annual check for every driver is included in the price. Intelligence and Enterprise do not free-trial because every connected vehicle carries a manufacturer data cost, so instead you can see the full product running on demo data and check which of your own vehicles qualify to connect.
No. Essentials needs no vehicle connection at all, it runs on records you already hold. Intelligence and Enterprise take data from the manufacturer's own interface, so there is nothing to fit, wire or maintain. The trade-off is that live data only works where the manufacturer offers access, which generally means newer vehicles from participating brands.
Essentials manages the fleet on records you enter. Intelligence is the same platform with the vehicles reporting for themselves: mileage, fault codes and battery state arrive without anyone typing them in, and the modelling layer on top turns that into EV transition and whole-cycle cost decisions. Your SECR reporting moves from your own records to automated figures off live mileage, and your annual licence check becomes a risk-graded schedule. You can start on Essentials and move up once you see how much of your fleet can connect.
Billing follows the vehicle count, so adding vehicles mid-cycle is charged pro rata from the day they join and removing them credits back the same way. There is no contract renegotiation for normal fleet churn and no charge for vehicles you have disposed of.
Yes. Small fleets cost about the same to support as medium ones, so there is a monthly minimum below which the per-vehicle rate stops applying. The slider above shows where that minimum takes over for your fleet size.
No. That monthly minimum is a spend floor for very small fleets, not a commitment to stay. A subscription buys one month of access, payable in advance, and it renews monthly for as long as you want it. There is no twelve-month term, no notice period and no exit fee, which is the usual shape of a fleet software contract and not the shape of this one. If Orbis stops earning its place you stop paying for it at the end of the month you have already bought.
Yes. Both are in Essentials at £6.95 per vehicle per month: P11D reporting outright, and one DVLA licence check per driver per year for every driver on the fleet. Further checks are £4.99 each, pay on use, and risk-graded schedules that check high-risk drivers more often come with Intelligence.
Workshop bookings, technician rostering, parts and stock inventory, and purchase order matching are not in any tier. Orbis IO is built for fleets that outsource maintenance rather than run their own workshops. If you need those things in one system, a full asset management platform is the better fit and we will tell you so rather than sell you around it.
Start where it makes sense
Start on Essentials free for 30 days, or see Intelligence running on demo data. Covase, our parent company, also runs Perx salary sacrifice on Orbis.