One gap in your records
is all it takes.
Fleet compliance isn't optional. Every employer has a legal duty of care for employees driving on business — whether in a company vehicle or their own. Orbis closes every gap, automatically, before it becomes a liability.
The law doesn't
accept "we didn't know."
Under the Health and Safety at Work Act 1974 and the Corporate Manslaughter and Corporate Homicide Act 2007, organisations face significant liability if an employee is involved in a road traffic incident and compliance records cannot be produced.
The risk isn't theoretical. Prosecutions have followed incidents where employers couldn't demonstrate they had checked licences, verified insurance, or monitored vehicle roadworthiness. The defence that records weren't kept has not held up in court.
Duty of care applies to grey fleet too
Employees driving their own vehicles on business travel are covered by your duty of care. Their vehicle, their insurance, their MOT — your responsibility to verify.
Automated evidence trail
Every check, every alert, every action taken — timestamped and stored. The audit trail you need if a claim is ever made against you.
No manual process can keep up
Licences expire. Insurance lapses. MOTs come due. A manual spreadsheet check catches problems after the fact. Orbis catches them before.
Driver licence & document checks
DVLA-integrated licence checks run automatically on your schedule. Insurance verification, MOT status and tax expiry tracked across every driver and vehicle.
- →DVLA licence checks
- →Insurance verification
- →MOT and VED expiry alerts
- →Document expiry reminders
- →Automated driver communications
Driver behaviour scoring
Every driver gets a live score based on how they actually drive — harsh braking, speed, idling, cornering. See who's trending up, who's steady, and who needs a conversation.
- →Harsh braking and cornering events
- →Speed monitoring
- →Idling time tracking
- →Fleet-wide ranking and trends
- →ORS™ Risk Score per driver
When something fails,
Orbis doesn't just flag it.
Most compliance tools tell you something is wrong after it's already a problem. Orbis acts — automatically triggering communications, escalating to managers, and building the audit trail you need.
Check fails or deadline approaches
Licence check fails, insurance document expires, MOT comes due — Orbis detects it immediately from the DVLA integration or scheduled check.
Driver is automatically contacted
Automated communication sent to the driver. No manual intervention required. The message is logged and timestamped as part of the evidence trail.
Fleet manager alerted if unresolved
If the driver doesn't respond or the issue isn't resolved, the fleet manager is notified with full context. Nothing falls through the gap between checks.
Full audit trail stored
Every action — every check, alert, communication and resolution — is timestamped and stored. The defensible record you need if a claim is ever made against you.
The risk you have
least visibility into.
Your grey fleet — employees driving their own vehicles on business — is the part of your exposure that most fleet managers lose sleep over. Their vehicle. Their insurance. Their MOT. Your legal responsibility.
Orbis gives you complete visibility and control without the admin overhead that makes grey fleet management so painful. Automated document requests, DVLA checks, and auditable records — all in one place.
Start with compliance.
Add intelligence
when you're ready.
Fleet Compliance handles the admin that keeps you legally protected. Orbis IO adds the vehicle intelligence layer — real fuel economy, driver behaviour scores, predictive maintenance, EV charging costs and ESG reporting.
Most customers start with Compliance and add IO when they're ready to go further. There's no reinstallation, no new hardware and no data migration. The vehicles you're already monitoring in Compliance are the same vehicles Orbis IO connects to.
Explore Fleet Intelligence →Don't let compliance
become the risk.
Book a 15-minute walkthrough with someone who's spent their career in fleet — not in software. We'll show you every gap Orbis would close on your fleet on day one.